Posted by Dora Dye on Feb 24, 2021
ROTARY CLUB OF SAN FRANCISCO
President JT Forbus called the Board meeting via Zoom to order at 4 p.m. The entire Board was present. Also in attendance were Jessica Hansen and Past President Rhonda Poppen. Dora, Secretary, recorded the minutes.
 
APPOINTMENT OF VICE PRESIDENT OF INTERNATIONAL SERVICE
Susan Dean had submitted her resignation as Vice President of International Service. Mary introduced Jessica Hansen to the Board for consideration to finish out Susan’s term. Jessica expressed her interest in the position and her vision. The Board discussed the procedure to fill a Board vacancy and referred to the Bylaws. A motion was made and seconded to approve Jessica Hansen to serve as Vice President of International Service until June 30, 2022. The motion was unanimously approved.
 
CLUB ADMINISTRATION
Minutes:  The Board reviewed and approved the minutes for November 24, 2020 prepared by Dora. 
 
District 5150 Awards for Club Excellence 2020-2021 Rotary Year:  Dora announced that she would distribute the score sheets for these awards later in the week and would be handling the results.

Treasurer’s Report:  Gary discussed the highlights of the balance sheet and the statement of operations as of November 30, 2020 and for the five months then ended and as of December 31, 2020 and for the six months then ended. The Club is in good financial shape. The Board approved the Treasurer's Report.
 
MEMBERSHIP
Terry presented the applications of two candidates for membership. The Board considered and approved Csongor Czezar and Scott Lai. 
 
Terry also presented Phyllis Nusz’s application for the Rule of 85. The Rule of 85 states that a member's absence shall be excused if the member has at least 20 years of service and their age plus years of service is equal to, or greater than, 85. The member must also notify the club secretary in writing of their desire to be excused from attendance and then receive board approval. In addition, Terry presented Phyllis’s accomplishments in Rotary and added that he had invited Phyllis to serve as our Historian. The Board approved Phyllis' application.

There was a discussion regarding member retention and unpaid dues.
 
ACTION LEADERSHIP PROGRAM WITH STUDENTS (ALPS)
David referred the Board to the ALPS reports in today’s Board packet. COVID-19 continues to make it difficult for youth to become involved.
 
BYLAWS COMMITTEE
Gary reported that after a slow start, this Committee was ready to proceed.
 
OPEN BOARD POSITIONS
Mary announced that the following Board positions are open on July 1, 2021: Vice President of Development and Vice President of Membership. She called for nominations by February 15, 2021 so that she could plan the Board retreat.
 
ROTARACT
David told the Board about how two students had approached him, one wanting to be a part of Rotaract at San Francisco State University and the other wanting to be a Rotaractor at the University of San Francisco. Our Club would sponsor a new Rotaract Club at SF State or co-sponsor this new Rotaract Club with the Rotary Club of San Francisco West. Our Club would reinstate the Rotaract Club at USF. The Rotary Club of San Francisco Chinatown already co-sponsors the USF Rotaract Club with us. The Board approved sponsoring or co-sponsoring a Rotaract Club at San Francisco State University.
 
The meeting was adjourned at 5:37 p.m.
 
ROTARY SERVICE, INC.
The Board of Trustees of Rotary Service, Inc. met on January 26, 2021. The entire Board was present. Susan Dean had resigned, and the Board appointed Jessica Hansen to fill Susan’s term. Dora, Secretary, recorded the minutes.
 
Minutes: The Trustees reviewed and approved the minutes for November 24, 2020.
 
Treasurer’s Report: Gary discussed the highlights of the balance sheet and the statement of operations as of November 30, 2020 and for the five months then ended and as of December 31, 2020 and for the six months then ended. The accounts are all healthy. The Trustees approved the Treasurer's Report.
 
DESKS FOR CHILDREN IN AFRICA
Gary presented a request from Alan Test (husband of Sue Rokaw) to serve as a U.S. sponsor of a program to provide desks to disadvantaged children in Africa. Rotary Service, Inc. would have no financial obligations as only those funds raised would be sent to Africa and from the funds collected would be deducted any fees and charges to send the funds to the accounts in Africa. The Trustees approved by a majority vote to allow Rotary Service, Inc. to serve as the U.S. sponsor of the Desk Project for disadvantaged children in Africa.
 
TAX RETURNS
The Board received a copy of the 2020 Federal and California tax returns. 
 
GLOBAL SCHOLAR
Mary asked that the Trustees of Rotary Service, Inc. approve the use of District Designated Funds in the amount of $1,629.09 to fund a Global Scholar. The Trustees approved this amount to fund a Global Scholar.
 
GRANTS REVIEW COMMITTEE AND GRANTS APPLICATION
A discussion took place on the approval process for changes to grant documents, and it was agreed that all changes affecting the grants process and documents must be approved by both Rotary Service, Inc. and the San Francisco Rotary Foundation.
 
The meeting was adjourned at 5:41 p.m.
 
NOTE:  These highlights are from January 26, 2021 and were approved on February 23, 2021.